Hall Manager does not do all
tasks listed below herself/himself: he/she takes over
the task of organazing other parents to do it and overseeing the results.
The Hall Manager
TASKS
a) The Village club has about 200 chairs, HM
needs to write an e-mail asking parents
to bring extra chairs to the concert, and make sure that we’ll have about 20-30
extra chairs in case more than 200 people attend
b) To
find a parent to install Nina’s stereo system
c) To
find volunteer students and parents to set the chairs on the floor (usually
done by the parents of the actors whose scenes are rehearsed in the morning)
d) Find a parent who learns about the
air-conditioning and ventilation control from the Club Manager so that we know
how to regulate it at the rehearsal and at the concert
e) To find out who of the parents is capable
and willing to create a film of the whole concert (Misha Brusilovsky?) and to
allocate the best place in the hall to him (the rest of the cameras will not be
allowed to the mid-passage, only to the sides). (the March parents hired
someone to do it)
II. On the DAY of the DRESS REHEARSAL
1. To do quickly at
a) Install Nina’s stereo
system
b) Coordinate
setting the chairs on the floor (14 chairs in each row, a passage in the
middle); the
first 4 rows should be set quickly before
c) Help
Misha and Nina unload the props and stage sets from their cars and then help with
quickly setting the stage for the first scene (includes hanging the curtains at
the stage doors openings)
d) Learn from the Club Manager and teach Nina
how to regulate the temperature/ventilation in the hall before you leave so
Nina can do it during the dress rehearsal
2. After the
rehearsal starts – during the day
a)
In the morrning - as soon as the chairs from one rack are set on
the floor, organize two fathers to move an empty rack (heavy!) to hang stage costumes
backstage. The rack cannot be moved through the stage door, only through the
stage itself.
b)
Food/Drink: 1) bring a big bottle of water (maybe 2 bottles)
and paper cups, place them in the “window” at the back
of the hall. 2) If a big play is
rehearsed so that many actors are in the Club for a long time, some feeding of
actors should be organized – it is not the case this time though.
c)
Print out notices (“Turn off your cell phones”, etc. – request
them from Nina in advance)
and post them on the walls/doors of the hall with scotch
tape (do not use any rough tape,
please). Many “Turn Off…” notices should be posted on the
doors and also on the walls –
about 5-6 feet from each other
III. At
the concert
a) Place a person to stand at the door during
poetry part of the concert -- to allow people who are late only
between poems and to warn them about their cell phones
b) To allocate a parent who knows how to
regulate the temperature and ventilation in the hall. The air-conditioner
“manager” should be firm enough to withstand pressure from grandmas who would
want to raise the temperature to an uncomfortable level, especially for the
actors in their warm stage costumes
IV. Right
after the concert
a) Organize parents to take the
chairs from the floor, fold them and place them against the walls
b)
Organize two fathers to move the rack from backstage to the hall
c) Organize help for Nina and Misha to load
props and furniture they brought from home into their cars
d) Together with Desert Manager, organize others
to do some superficial cleaning of the hall when desert
is over